From Idea to Launch: Building a Parent Registration System for KGouldbourne Art

When KGouldbourne Art in the Cayman Islands approached us, she needed a modern parent registration platform that would simplify class sign-ups, reduce parent frustration, and reflect her growing audience - including families with higher expectations for convenience and professionalism. Her old website was no longer meeting those needs, especially since she only accepted cash or bank transfers and did not want to rely on any third-party payment processor.

The Challenge: Creating a Parent Registration Platform That Fit Her Unique Workflow

Her existing site was outdated and confusing, making it difficult for parents to use any form of parent registration platform. They struggled to register by month or term, submit proof of payment, or receive confirmation. Because payments were handled via cash or bank transfer only, there was no automated structure for tracking who had paid—and who hadn’t. She needed a clean, custom-built system designed specifically around her processes, not a cookie-cutter solution.

Our Solution: A Streamlined Parent Registration System Tailored to Her Business

We built a clean, modern website centered around an easy-to-use parent registration system that aligned perfectly with how she operates.

1. Simple Class Registration for Parents

Parents can now register their children by month or by term with a smooth, mobile-friendly form that guides them step-by-step.

2. No Third-Party Payment Processor Required

Because the client only accepts cash and bank transfer, the platform avoids processing fees entirely. Parents select their payment method and continue without being forced to use credit card gateways.

3. Proof of Payment Upload

A dedicated upload field allows parents to submit a bank transfer screenshot instantly, keeping everything neatly stored and easy for staff to review.

4. Staff Payment Tracking Dashboard

On the back end, the studio team gets a streamlined dashboard showing all new registrations & proof of payment. Once a payment is verified, the staff simply checks a box—triggering the next step.

5. Automated Confirmation Emails

The moment staff confirms payment, the system sends an automatic email to parents confirming their child’s registration and next steps. This keeps communication clear and ensures parents always know their spot is secured.

Migrating Her Blog Content Without Losing History

We imported her previous blog posts, cleaned up formatting, and organized everything so her audience can continue enjoying her articles on a refreshed, modern platform.

The Result: A Professional Parent Registration Platform That Works

Today, KGouldbourne Art’s new website provides:

✔ A clean, intuitive parent registration platform

✔ Hassle-free class sign-ups

✔ Easy cash or bank transfer payment instructions

✔ Organized proof-of-payment submissions

✔ Automated confirmations for parents

✔ No third-party processing fees

✔ A dashboard that saves hours of admin work

Most importantly, her website now supports the professionalism and convenience her clients expect - especially the higher-income families who value order, clarity, and ease of use.

"I appreciate [Qbicle Web Studio's] attention to detail and [their] keen insight as to what my core values are and what I'm trying to accomplish. I appreciate [their] professionalism and to be able to complete the website on our deadline. Thanks so much. I really appreciate your support.

If you’re looking for a custom website that fits your exact workflow (without forcing extra costs or complicated systems), Qbicle Web Studio can help you build it.